Harmony Fire — Partner Portal

Welcome to the Harmony Fire Partner Portal

HF-TEM-QAL-0040 — Pre-Qualification Questionnaire

Harmony Group is a leader in the life safety industry providing design, installation, commissioning, maintenance, fire engineering and consultancy of both active and passive fire prevention systems. Our methodology: Think. Protect. Sustain.

Completion and submission of this questionnaire constitutes acceptance of and agreement to work in compliance with Harmony Fire's policy statements enclosed within this portal.

Prompt payment & willingness to resolve invoice queries

Regular feedback to help improve your relationship with us

Act on your feedback to improve our own performance

Regular updates on our developments and corporate strategy

Parts 1A–1C must be completed by all. Part 2 applies to site-based partners. Part 3 covers specific service types. Supporting documents: partners@harmonyfire.com

Select Your Partner Type

Select the type that best describes your organisation. The questionnaire will be tailored accordingly.

Contractor

Limited company providing fire, security or life safety installation services

Sole Trader

Self-employed individual providing specialist trade services

Sub-Consultant

Professional consultancy providing design, advisory or management services

Supplier

Business supplying materials, products or equipment to projects

Agency Provider

Agency supplying temporary or contracted staff

SafetyCulture Contractor Management

Once approved, your organisation will be onboarded into our SafetyCulture Contractor Management platform — Harmony Fire's central hub for contractor compliance, inductions, inspections and document management. The primary contact registered below will be required to administer your organisation's profile in SafetyCulture, keeping certifications, insurance and personnel records current at all times.

Digital inductions Document storage Compliance tracking Expiry alerts Performance monitoring

Harmony Onboarding Contact

The Harmony Fire team member who introduced you to this process

Who is your Harmony onboarding point of contact? *This person will be notified when your application is submitted

Company Details — Part 1A

Legal and trading information

Company / Organisation Name *

Trading Name (if different)

Registered Address *

Company Registration No. *Companies House number

VAT Number

Company Type *

Number of Employees *

CIS Status *

Gross Standard 20% Higher 30% N/A

CIS UTR Number *

Key Directors / Partners *

Scope of Services / Products *

Has your company received any petitions, wind-up or bankruptcy notices in the past 5 years? *

Yes No

Primary Contact

Pre-filled from registration — this person administers your SafetyCulture profile

Details pre-filled from your registration. Please confirm or update.

Full Name *

Job Title / Role *

Email *

Phone *

Website

Accounts / Finance Contact

For invoice and payment queries — if different from primary contact

Accounts Contact Name

Position

Email

Phone

Additional Contacts

Other department contacts (H&S, Operations, Contracts)

Additional Contact 1

Name

Position

Telephone

Email

Insurance is a legal and contractual requirement. Minimum cover levels are shown below. All certificate evidence must be uploaded here.

Employer's Liability Insurance

Legally required under the Employers' Liability (Compulsory Insurance) Act 1969

Legal minimum: £5m. Harmony Fire requires £10m minimum. Required for all organisations employing staff. N/A only for sole director / sole trader companies with no employees. Failure to hold a valid policy is a criminal offence (fines up to £2,500/day).

Do you hold Employer's Liability Insurance?

Yes No N/A — Sole Director

Insurer *

Policy No. *

Cover Level (£) *Min: £10m

Start Date

Expiry *

Broker

Upload Certificate *

Upload EL Certificate

Public Liability Insurance

Required for all partners undertaking site-based or client-facing activities

Harmony minimum: Contractors £5m | Consultants & Suppliers £2m. Covers injury to third parties or damage to third-party property.

Do you hold Public Liability Insurance?

Yes No

Insurer *

Policy No. *

Cover Level (£) *Min: £5m (contractors)

Start Date

Expiry *

Broker

Upload PL Certificate

Professional Indemnity Insurance

Required for consultants, designers and advisors

Harmony minimum: £1m per claim. Mandatory for consultants and CDM duty-holders (CDM Regulations 2015). Basis of cover: claims made.

Do you hold Professional Indemnity Insurance?

Yes No N/A

Insurer *

Policy No. *

Cover Level (£) *Min: £1m per claim

Basis of Cover

Expiry *

Retroactive Date

Upload PI Certificate

Contractor's All Risk / Plant & Equipment Insurance

For contractors operating plant, equipment or carrying out works

Covers damage to works, plant and equipment on site. Required under LOLER/PUWER for hired or owned plant.

Do you hold Contractor's All Risk / Plant & Equipment Insurance?

Yes No N/A

Insurer

Policy No.

Cover Level (£)

Expiry

Plant / Equipment Covered

Upload CAR / Plant Certificate

Commercial Combined & Product Liability

If applicable — for product suppliers and multi-line cover

Product liability required for goods suppliers under the Consumer Protection Act 1987. Commercial combined covers BI, property and stock.

Do you hold Commercial Combined / Product Liability Insurance?

Yes No N/A

Insurer

Policy No.

Product Liability (£)

Expiry

Covers Included

Upload Commercial Combined Certificate

Specialist Trade — Additional Insurance

Select if applicable to unlock additional requirements

Electrical Contractor Asbestos Contractor Other

Quality Management — Part 1B

Quality systems and certifications

Do you have a Quality Manager? *

Yes No

Does the company operate a certified Quality Management System? *

Yes No

SHE Management — Part 2

Safety, Health & Environmental management for site-based partners

Do you have a Health & Safety or HSE Manager? *

Yes No

Does the company operate a certified SHE Management System? *

Yes No

Describe how risk assessments for high-risk activities are produced and communicated *

How does your company manage these high-risk activities? *

Please add sample RAMS for your core activities *

Upload a sample Risk Assessment and Method Statement (RAMS) relevant to your primary scope of work. This will be reviewed as part of your PQQ assessment.

Upload Sample RAMS

Risk Assessment & Method Statement — PDF or Word

How do you record, investigate and share lessons from accidents / incidents / near misses? *

HSE Statistics

Do you maintain HSE Statistics? *

Yes No

Describe any reportable incidents (last 3 years) including corrective/preventive action taken

Detail any legal notices or proceedings by enforcing authorities (H&S/Environmental) in the past 3 years

Corporate Social Responsibility policy and initiatives

Workforce Details

Staff employed or contracted?

Employed Contracted Both

Approximate number of operatives

Do operatives hold trade cards? (ECS, JIB, CSCS)

Yes No Some

Do you use subcontractors?

Yes No

Geographic coverage / working areas

For each section below, first confirm whether you perform these services. If yes, complete the questions. If no, the section will be skipped.

Drilling / Coring Services — Part 3.4

Do you provide drilling or coring services? *

Yes No

Driller/coring competencies (CSCS, SPA, NVQ)

Yes — enclosed No

LOLER / PUWER certificates

Yes — enclosed No

Plant / equipment maintenance programme (include equipment list)

Upload Drilling / Coring Documents

Competency cards, LOLER/PUWER certs

Laboratory Services — Part 3.5

Do you provide laboratory testing services? *

Yes No

Laboratory equipment management / calibration frequency

Internal / external sample testing quality control schemes (include current performance)

Analyst competence evidence (training matrices)

Yes — enclosed No

Upload Laboratory Documents

Accreditation certs, analyst training records

Plant & Equipment Services — Part 3.6

Do you provide plant and equipment services? *

Yes No

Plant / equipment maintenance programme (include equipment list)

Compliance with LOLER 1998 and PUWER 1998

LOLER / PUWER certificates enclosed?

Yes — enclosed No

Upload Plant & Equipment Documents

LOLER/PUWER certificates, maintenance records

Security Products / Services — Part 3.7

Do you provide security products or services? *

Yes No

Have you recently worked on Government contracts? Please provide details.

Do you have a Company Security Policy?

Yes — enclosed No

Security Policy details / arrangements

Upload Security Documents

Security policy, government vetting, NSI/SSAIB certs

Supporting Documents

Additional documents not already uploaded in previous sections

Use this section for any remaining documents. Insurance certificates and section-specific documents should have been uploaded in their respective sections above.

Document	Status	Notes
Health & Safety Policy (signed)	If applicable	Current, signed and dated — if not already uploaded in the H&S section above
CIS Registration Certificate	If CIS registered	Current certificate
Modern Slavery Statement	If turnover >£36m	Current annual statement
Competency Records	Helpful	NVQs, training certificates, Asbestos Awareness certificates, trade cards
Environmental / CSR Policy	Optional	If available
Waste Carriers Licence	If applicable	For waste-producing trades

Click to browse or drag & drop files

PDF, JPG, PNG, DOCX — max 10MB per file

Declaration & Submission

Review, sign and submit your pre-qualification questionnaire

I/We declare that the information given in this Pre-Qualification Questionnaire is correct and that I/we agree to notify Harmony Fire Ltd of any significant changes. Completion and submission constitutes acceptance of and agreement to work in compliance with Harmony Fire Ltd's policy statements. All personal data submitted will be processed in accordance with UK GDPR. (HF-TEM-QAL-0040 Rev 01)

Full Name of Authorised Signatory *

Position / Title *

Date *

Response Email *

Additional information or comments

All information provided is accurate and complete to the best of my knowledge I agree to Harmony Fire Ltd's Partner Programme Terms & Conditions and Privacy Policy I have read and agree to comply with all Harmony Fire policy statements presented in this portal I understand the primary contact will be required to administer our SafetyCulture profile I understand security vetting of key personnel may be required and agree to facilitate this process

Application Submitted

Your PQQ has been received and will be reviewed by our compliance team.

Reference:
HF-PQQ-0000

What happens next?

Review within 48 working hours
Compliance team may request additional information
Security vetting of key personnel may be required
On approval, formal Partner Approval Certificate issued
Onboarded into SafetyCulture — primary contact receives setup instructions

partners@harmonyfire.com | 0800 368 9996 | Clarence House, Yeovil, BA20 2SU

Metric	2023	2024	2025	2026
Average number of employees
Annual total employee hours worked
Deaths (RIDDOR Reg.6)
Specified / Major Injuries (Reg.4(1))
Over-Seven-Day Injuries (Reg.4(2))
Reportable Occupational Diseases (Reg.8-10)
Dangerous Occurrences (Reg.7)
Total Working Days Lost
Near Misses Reported
Legal Proceedings / Warnings (HSE/Environmental Agency)

Harmony Fire Portal

Partner Pre-Qualification Portal

Welcome to the Harmony Fire Partner Portal

Contractor

Sole Trader

Sub-Consultant

Supplier

Agency Provider

SafetyCulture Contractor Management

Harmony Onboarding Contact

Company Details — Part 1A

Primary Contact

Accounts / Finance Contact

Additional Contacts

Employer's Liability Insurance

Public Liability Insurance

Professional Indemnity Insurance

Contractor's All Risk / Plant & Equipment Insurance

Commercial Combined & Product Liability

Specialist Trade — Additional Insurance

Quality Management — Part 1B

Upload Quality Certificates / Policy

Harmony Fire Policies & Compliance — Part 1C

Health & Safety Policy Statement — HF-POL-QAL-0001 Rev 10

Quality Policy Statement — HF-POL-QAL-0002 Rev 10

Drugs & Alcohol Policy Statement — HF-POL-HSE-0003 Rev 05

Asbestos Policy Statement — HF-POL-HSE-0004 Rev 04

Modern Slavery Policy Statement — HF-POL-QAL-0011 Rev 06

Personnel Screening Policy Statement — HF-POL-QAL-0010 Rev 05

SHE Management — Part 2

Upload Accreditation Certificates

Upload Sample RAMS

DBS Checks & Vetting

Minimum Core Competencies — Construction Sites

Agency Labour Provision — Part 3.0

Upload Business Registration

Upload Contract / Terms of Business

Upload PAYE / Tax Evidence

Upload RTW Procedure

Upload Employment Standards Documents

Upload Modern Slavery Statement

Upload Medical Surveillance Evidence

Upload Operative Skills Summary

Asbestos Services — Part 3.2

Upload Asbestos Supporting Documents

Consultancy / Sub-Consultant Services — Part 3.3

Upload CV

Upload CV

Upload CV

Upload PI Insurance Certificate

Upload CPD Record

Upload Sample Report / Work Product

Drilling / Coring Services — Part 3.4

Upload Drilling / Coring Documents

Laboratory Services — Part 3.5

Upload Laboratory Documents

Plant & Equipment Services — Part 3.6

Upload Plant & Equipment Documents

Security Products / Services — Part 3.7

Upload Security Documents

Supporting Documents

Click to browse or drag & drop files

Declaration & Submission

Application Submitted

What happens next?

Harmony Fire — Compliance Review Portal

Staff User Management

My Profile

Change Password

Submission Details

Add Harmony Staff User

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